Exeter Youth & Community Festival
You can be involved
Outline plan
On the 1st June
2006, Exwick Community Association (ECA), under the guidance of Exeter
Community Initiatives, is holding a Youth and Community Festival at the
playing fields along side teh flood relief, behind the doctors surgery
in NewValley Road, Exwick.
Funding has been recived and the council are happy with the plan
The 1st June is
the Thursday in half term, which also lands on volunteer week and is
the day before the start of the respect festival.
We are
looking for volunteers to help the organising committee plan the event
and help in the days leading up to the event and during the day itself,
they will not be paid for the work but will of course be feed and well
looked after. Volunteer job descriptions below.
The event will
consist of a community networking event, a cinema, DYS mobile unit,
arts and crafts, a battle of the bands about 10-12 bands on during the
event, sumo wrestling, kayaking, archery, bouncy castle, trampolines,
skateboarding and bmx displays, cycling, a fun fair with loads of
rides, and room for 35 – 40 stalls.
11am – 6pm Stalls open.
Stalls sites are available to charities or community groups for free
unless you are selling items and then a small donation will be requires
any commercial stalls will be asked for a 15% of sales donation going
to ECA (we can not provide tables, chairs and shelters you must provide
these yourselves and you must be on site by 10am that day not traffic
between 10am – 6pm on or off site except emergency vehicles)
11am – 2pm Youth and Community Networking
- The event will bring together youth and community groups, social
business, voluntary sector projects and charities with funding bodies
under one marquee for networking and a youth and community speak out .
Lunch will be provided for all delegates (please let me know asap if
you or a member of your group would like to be a delegate, remember we
only have 70 places.)
2pm – 7pm The Battle of The bands
– bands battle it out for a day in a studio if you know of a good
local band under 25 please and they would like to battle it out on a
stage please let me know their details ASAP
4pm-6pm a cinema show of a PG film
11am- 5pm kids arts and crafts
ending with a procession around the site about 6pm with a 12 volt
portable shell PA producing the sound (see
www.sense3d.com/nautilus.html ) trampolines, bouncy castles, kids shows
etc
7pm – 11pm well know local bands play the main stage.
11am-11pm many fun fair rides (donating 25% of its takings to ECA)
Volunteer Job Descriptions
We are in need of about 40 volunteer’s for the day itself
1. Organising committee help to organise and fine tune the event
· Marquee managers
·
Press officer – to produce all press releases and be main contact
for all journalists
·
Chief steward – to manage all stewards making sure they are well
looked after but are carrying out duties.
·
Health and Safety officer – to check everything is going to plan
an all is safe and all are following risk assessments
·
Chief Fire Steward – in charge of the fire steward team (must
have a fire stewards certificate)
2.
Designer - Poster and leaflet designs we have some money for printing
we need to get a really good design for this event ready ASAP any
budding designer please contact me ASAP
3.
Distributors – Distribution of posters and leaflets across the
whole of Exeter and surrounding area
4. Distributors - Distribution notification of event 2 weeks prior to local residents.
5.
Stewards – we need stewards to help direct people, traffic, man
gates, man marquees, and man activities
6. Fire stewards –qualified fire stewards to cover all the marquees.
7. PA technicians - people with experience of setting up PA equipment.
8.
Sound Engineers – people with experience of setting up PA’s
and sound engineering large shows.
9. Rubbish collectors - On the day and day after.
10. Photographers and Film makers – for the event itself and some of the workshops leading up to the event.
11. Runners – people prepared to go to the shops etc etc as and when required
12. Other – various other roles supporting the rest of the teams
Some of these roles have been filled already but it is always good to have back up as well!!!!!!!!!
PLEASE PASS THIS INFORMATION ON TO ANY GROUPS THAT MIGHT BE INTERESTED
THIS EVENT WILL ONLY HAPPEN WITH YOUR HELP!!!!!!!!!
Tor Hodgson
The Old School House,
Centre Exe
Exwick Rd, EX4 2AT
01392 410709 tor@eci.org.uk
